RefWorks makes research easier!
If you've been using RefWorks, you know that the library's Article Linker button appears in your RefWorks' records. This button links you to the full text of a resource when available online or to the library's catalog, PILOT, when the resource is only in print (not electronic) format. For those databases which provide a permanent URL to full-text articles, like the EBSCOhost and ProQuest databases, you can paste that URL into the RefWorks' URL or DOI field for that record.However, you can also attach a file to a record in your Refworks account or link directly to files on your computer from a RefWorks record. This option is useful when you have pdf files which you've obtained through ILL or document delivery and which aren't available in the databases. Just remember that if you attach files to your records, you're limited to 100MB, per account, for storage space; you're also limited to a maximum of 5MB limit per attachment.
Here are the steps to attach a file to a record:
- Click on 'Edit' next to the desired record.
- Click on 'Browse' next to the Attachments field within your record to locate the desired pdf/file.
- Click on 'Add Attachment'. A thumbnail icon will appear when the pdf/file is attached.
- Click on 'Save Reference'.
To link to a pdf or other file stored on a computer, follow these steps: [Note: This method works best using Internet Explorer. We recommend not using spaces or underscores in filenames.]
- Click on 'Edit' next to a record and enter the file name and path in the links or url field. Precede the path and file name with the text file:/// (Example: file:///E:\reflinks\sample.pdf). The file or path name may not contain spaces. To compensate for spaces you must enter a %20 to replace the space. (Example: file:///E:\Reflinks\sample%20document.pdf). An easy way to get the path to your pdf is to use your web browser. Open your web browser and click on 'File' and 'Open'. Browse to where your file is located. In the location or address bar of your browser you will see the path to your filename, similar to the example above. Copy the complete pathway to your file.
- In RefWorks, click on 'Edit' next to your desired record.
- Scroll to the 'URL' or 'links' field and paste in the pathway information.
- Click on Save Record.
- Click on View to display your record with the linked file pathway. Simply click on that link to open and view the pdf or file.The link will only open the document on the computer where the pdf resides.
I recommend that you save files to your 'P' drive as you may have problems linking to documents in your C:\drive. (The inability to link from web pages to files on C:\ is a security feature that was introduced in Windows XP Service Pack 2.) Have the files in a folder only one or two layers down.
As always, if you have any questions, please let me know.
posted by Linda @ 1:43 PM
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